2.05.4 -  Secretary

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This job description is applicable to the Secretary of the Board of Directors of Calgary Rotary Challenger Park Society (CRCPS).  This description is in addition to the general board duties.

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General Duties:

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• Meetings: Responsible to ensure that minutes are taken, reviewed and distributed from meetings of the Board and Executive.  Ensures adequate notices of meetings are provided to the Board in accordance with CRCPS bylaws and constitution.

• Nominations: In the absence of a Nominating Committee, receives nominations for the Board in accordance with CRCPS bylaws and constitution and ensures a slate of officers for election to the Board is developed for the annual general meeting.  If the Board establishes a Nominating Committee, he/she chairs the Nominating Committee.

• Legal Duties: Oversees the Board’s review of, and action related to, the board’s legal responsibilities.  Ensures CRCPS is in good standing and all required filings are made with Alberta Registries office.

 

Annual Reports:

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Participates in preparing the annual report, with assistance from the Chair, Senior Staff Officer and Treasurer.

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NOTE: This position may be combined with the Treasurer position to form the Secretary-Treasurer position.